WHAT YOU NEED TO KNOW
Keep one actual-results workbook for the programme. Add later years and semesters to that record, save each update, and use a separate workbook for hypothetical plans.
Start with a record you can return to
Open GPA & CGPA and choose “Organise by year & semester”. The course rows already entered become Year 1, Semester 1. Rename the semester if your institution uses terms, trimesters or another naming convention.
Enter each eligible course’s assigned grade points and credits. Check the selected maximum against the official scale, then name and save the workbook to your account. A device draft is convenient, but account saving is what makes the record available on another device.
Add new results to the same workbook
When the next semester is marked, reopen the saved workbook and add a semester to the relevant year. When Year 2 begins, choose “Add Year 2”. Your Year 1 rows stay in place.
The semester GPA describes that semester. The year GPA combines that year’s courses by credits. Overall CGPA combines all recorded eligible courses, plus any separately entered earlier history that is not already listed.
Set up Year 1 so Year 2 can be added cleanly
Use a name that will still make sense later, such as “BSc Economics — 2026 intake — actual results”. Organise course entries by academic year and semester using the available period controls. Enter the course identifier, credits and actual grade points carefully enough that you can match each row back to the transcript.
Save to your signed-in account and wait for confirmation. A browser draft is useful while entering results, but it is not a permanent cross-device record. Before leaving the page, reopen the saved workbook from your account if you want to confirm that the intended revision was stored. Export a copy when the record reaches an important milestone.
Worked example: adding the next year
Suppose Year 1 has 96 quality points over 30 eligible credits, giving 3.20. Year 2 has 126 quality points over 36 credits, giving 3.50. The cumulative result is (96 + 126) ÷ (30 + 36) = 222 ÷ 66 = 3.363636…, or 3.36. The equal mean of the year GPAs is 3.35; the difference exists because Year 2 covers more credits.
When you enter Year 2, keep Year 1 in the same workbook. Do not replace Year 1 with its GPA and also retain its courses. If a summer term or placement carries eligible graded credit, place it in a clearly named period and check the relevant inclusion policy.
| Period | Eligible credits | Quality points | Period GPA |
|---|---|---|---|
| Year 1 | 30 | 96 | 3.20 |
| Year 2 | 36 | 126 | 3.50 |
| Combined | 66 | 222 | 3.36 shown |
Correct a result and handle two-device edits
If a Year 1 course worth three credits changes from two grade points to three, quality points rise by three: 222 becomes 225 while credits remain 66, assuming no other policy change. The new CGPA is 225 ÷ 66 = 3.409090…, or 3.41. Edit the original course entry and save; adding a second course row would incorrectly add more credits.
Saved revisions preserve earlier inputs. If another device has already saved a newer revision, an overwrite conflict means you should reopen the latest version and reconcile the intended change. Do not repeatedly submit the stale copy. Keep hypothetical resit outcomes outside the actual-results workbook until the institution records them.
- Use account saving for the permanent record.
- Add later periods to the existing actual-results workbook.
- Edit corrections in the original course row.
- Keep the credit total explainable after every update.
- Separate actual results from planning scenarios and export important milestones.
Why year averages cannot simply be averaged
Imagine Year 1 contains 40 credits at GPA 3.0 and Year 2 contains 20 credits at GPA 4.0. Their combined GPA is (3 × 40 + 4 × 20) ÷ 60 = 3.333333…, not 3.5.
Effikos combines course quality points before rounding the displayed result. A year with more eligible credits contributes proportionately more to the cumulative figure.
Correct an earlier result carefully
If an official grade changes, update that course in its original semester. Review the revised semester GPA, year GPA and CGPA, then save a new revision. Earlier saved revisions remain available in the workbook history.
If another tab or device saved a newer revision, Effikos blocks a stale overwrite. Open the latest version before continuing. Use “Save as new workbook” when exploring a separate scenario rather than changing the main record.
Something needs a closer look? Send us a correction.
